Summerfield Stables Privacy Policy
Version: 1.0
1. Who we are: This Privacy Policy explains how we collect, use, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Summerfield Stables is the data controller responsible for your personal data.
Contact details:
Summerfield Stables
18 Staplehurst Road, Birmingham, B28 9AS
[email protected]
07984896147
2. Personal data we collect: We may collect and process the following categories of personal data:
Personal details:
Emergency and next of kin information:
3. How we collect personal data: We collect personal data when you:
4. Lawful basis for processing: Under UK GDPR, we process personal data on the following lawful bases:
5. How we use personal data: We use personal data to:
6. Sharing personal data: We do not sell personal data.
We may share personal data with:
7. Photographs, videos and social media: To protect the privacy, safety, and welfare of our riders, staff, and horses, photography and video recording are not permitted on the premises without prior approval.
Approval may be granted at the discretion of the riding school, for example:
This policy supports safeguarding, data protection, and horse welfare standards.
8. Data storage and security: We take appropriate measures to protect personal data from unauthorised access, loss, or misuse. Personal data may be stored electronically or in paper form and is accessible only to authorised personnel.
We retain personal data only for as long as necessary for its intended purpose.
9. Your data protection rights: Under UK GDPR, you have the right to:
10. Complaints: If you have concerns about how your personal data is handled, please contact us in the first instance.
You may also contact:
Information Commissioner’s Office (ICO)
www.ico.org.uk
11. Changes to this Policy: This Privacy Policy may be updated from time to time. The most current version will be made available on request or on our website.
1. Who we are: This Privacy Policy explains how we collect, use, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Summerfield Stables is the data controller responsible for your personal data.
Contact details:
Summerfield Stables
18 Staplehurst Road, Birmingham, B28 9AS
[email protected]
07984896147
2. Personal data we collect: We may collect and process the following categories of personal data:
Personal details:
- Name
- Date of birth (where relevant)
- Contact details
- Riding experience, ability level, and history
- Confidence level and learning goals
- Physical attributes relevant to riding (e.g. height and weight range)
Emergency and next of kin information:
- Name and contact details of an emergency contact or next of kin
- Relationship to the rider
- Medical conditions or information relevant to riding activities
- Photographs or video recordings taken during lessons, assessments, or events
3. How we collect personal data: We collect personal data when you:
- Complete rider registration or declaration forms
- Book or attend lessons, courses, or assessments
- Contact us by phone, email, or other means
- Participate in riding activities or events
- Visit our website
4. Lawful basis for processing: Under UK GDPR, we process personal data on the following lawful bases:
- Contract – to provide riding lessons and related services
- Legal obligation – health and safety, safeguarding, and insurance requirements
- Legitimate interests – to manage the riding school safely, allocate suitable horses, and maintain high standards of horse welfare
- Consent – for photographs, videos, and marketing materials
- Vital interests – to protect life and wellbeing in an emergency
5. How we use personal data: We use personal data to:
- Deliver safe and effective riding instruction
- Assess rider suitability and allocate appropriate horses
- Protect the welfare of horses and ponies
- Communicate about lessons, events, or changes
- Maintain accurate administrative records
- Meet legal, safeguarding, and insurance obligations
6. Sharing personal data: We do not sell personal data.
We may share personal data with:
- Instructors, staff, and volunteers where necessary
- External service providers or contractors engaged by Summerfield Stables where they require personal data to provide services on our behalf
- Emergency services in the event of an accident or illness
- Insurers or regulatory bodies where required
- Service providers such as booking or payment systems
7. Photographs, videos and social media: To protect the privacy, safety, and welfare of our riders, staff, and horses, photography and video recording are not permitted on the premises without prior approval.
Approval may be granted at the discretion of the riding school, for example:
- For personal riding records
- During organised events
- For approved promotional or training purposes
- Images and videos must not include other riders, children, staff, or horses without permission
- Images and videos must be used only for the agreed purpose
- Images and videos must not be shared in a way that is misleading, harmful, or taken out of context
This policy supports safeguarding, data protection, and horse welfare standards.
8. Data storage and security: We take appropriate measures to protect personal data from unauthorised access, loss, or misuse. Personal data may be stored electronically or in paper form and is accessible only to authorised personnel.
We retain personal data only for as long as necessary for its intended purpose.
9. Your data protection rights: Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request erasure in certain circumstances
- Restrict or object to processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
10. Complaints: If you have concerns about how your personal data is handled, please contact us in the first instance.
You may also contact:
Information Commissioner’s Office (ICO)
www.ico.org.uk
11. Changes to this Policy: This Privacy Policy may be updated from time to time. The most current version will be made available on request or on our website.
